OLOL College

Graduate Academic Policies

With the exception of the policies listed below, graduate and undergraduate academic policies are the same (refer to Undergraduate Academic Policies section, if necessary).

Students enrolled in a distributed learning program or course must adhere to the same academic policies as those enrolled in traditional on-campus programs or courses as presented in this Catalog.

It is the graduate student’s responsibility to become familiar with the academic regulations and policies of the College as well as the degree and special requirements of his/her own academic program. Individual program requirements may be found in the section of this catalog specific to each program. 

Graduate Program Enrollment Standards

The minimum enrollment for the term will vary depending on the program. Full-time enrollment for the fall and spring semesters is nine credit hours.

Institutional Graduate Student Enrollment Status

Enrollment Status

Fall and Spring

Summer

Full time

9 or more credits

6 or more credits

1/2 time

5-8 credits

3-5 credits

Less than 1/2 time

1-4 credits

1-2 credits

Credit Hour Formula

Our Lady of the Lake College graduate courses are allocated credit hours based on the following formula:

One theory hour per week of classroom or direct faculty instruction and a minimum of two hours of out of class student work

x

15 weeks

=

1 credit hour

MSN clinicals/lab practicum hours per week

=

45 contacts hours

=

1 credit hour

PA Clinical Practicum

=

45 contact hours

=

1 credit hour

Nurse Anesthesia Clinical Program

=

120 contact hours

=

1 credit hour

Federal Student Aid Enrollment Standards

The minimum enrollment standards for federal student aid are defined below for all graduate students, regardless of program and the institution's definition.

Enrollment
Status

All Graduate Students

Fall and Spring

Summer

Full time

9 or more credits

6 or more credits

3/4 time

7-8 credits

4-5 credits

1/2 time

5-6 credits

3 credits

Less than 1/2 time

1-4 credits

1-2 credits

Graduate Grading System

Grades of D, F, I, WA, W or AU may not be used for degree progress. All grades are translated into the following quality points:

Grade

 

Meaning

 

Quality Points Per

Credit Hour

A

 

 

 

            4

B+                   3.5

B

 

 

 

            3

C+                   2.5

C

 

 

 

            2

D+                   1.5

D

 

 

 

            1

F

 

Failure

 

            0

P

 

Passing*

 

Not computed

UF   Unsatisfactory Practicum Failure*  

Not computed

I

 

Incomplete**

 

Not initially computed

WA

 

Administrative Withdrawal

 

Not computed

W

 

Withdrawal 

 

Not computed

AU

 

Audit (no credit)

 

Not computed

Notes: *        Grade has no effect on the GPA; credit is awarded.
            **        See Incomplete Grades Policy

Student Grade Appeal Policy

Each school and program has specific grade appeal procedures. Final decisions on grade appeals will be made at the school level and by the appropriate dean. A dean’s decision regarding a grade appeal is final and may not be appealed further.

Good Standing

A graduate student is considered to be in good standing when his/her overall graduate grade point average is 3.0 or higher and his/her semester grade point average is 3.0 or higher.

Academic Probation (may vary by program)

A graduate student is placed on probation when his/her overall grade point average is below 3.0 and/or his/her semester grade point average falls below a 3.0.

Academic Suspension (may vary by program)

A graduate student is suspended when he/she is on probation and does not raise his/her overall or semester grade point average to a 3.0.

Academic Dismissal (may vary by program)

A graduate student is dismissed from the College when he/she was previously suspended from a graduate program, returns and is unable to achieve a grade point average of 3.0. 

Graduation Requirements for Graduate Program

In addition to individual graduate program requirements, to earn a degree from the College, the following requirements must be met:

  1. An overall GPA of 3.0 or higher in graduate courses.
  2. A maximum of two "C" grades applied to the degree completion requirements.
  3. Clearance of all indebtedness to the College including the return of all Library materials borrowed.
  4. Submission of an Intent to Graduate form to the Office of the Registrar by the appropriate deadline.
  5. Formal Board of Trustees approval for graduation.

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