OLOL College

Undergraduate Academic Policies

Students enrolled in a distributed learning program or course must adhere to the same academic policies as those enrolled in traditional on-campus programs or courses as presented in this Catalog.

Family Educational Rights and Privacy Act

To comply with the Family Educational Rights and Privacy Act of 1974, commonly called FERPA or the Buckley Amendment, the administration of Our Lady of the Lake College informs students of their rights under this Act. The law affords students rights of access to educational records and partially protects students from the release and disclosure of those records to third parties. Educational records are those records, files and other materials that contain information directly related to a student’s academic progress, financial status, medical condition, etc., and are maintained by the College or a party acting on behalf of the College. 

Students’ Rights to Confidentiality

The Family Educational Rights and Privacy Act affords students certain rights with respect to their education records.  These rights include:

  1. The right to inspect and review the student's education records within 45 days of the day the College receives a request for access. 

    A student should submit to the Office of the Registrar a written request that identifies the record(s) the student wishes to inspect. The registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. 
     
  2. The right to request the amendment of the student’s education records when the student believes information is inaccurate, misleading or otherwise in violation of the student’s privacy rights under FERPA. 

    A student who wishes to ask the College to amend a record should write the College official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed. If the College decides not to amend the record as requested, the College will notify the student, in writing, of the decision, as well as the student’s right to a hearing regarding the request for amendment. Additional information regarding hearing procedures will be provided to the student when notified of the right to a hearing.
     
  3. The right to provide written consent before the College discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent. 

    The College discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is 1) a person employed by the College in an administrative, supervisory, academic research or support staff position (including law enforcement unit personnel and health staff); 2) a person or company with whom the College has contracted as its agent to provide a service instead of using College employees or officials (such as an attorney, auditor or collection agent); 3) a person serving on the Board of Trustees; or 4) a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the College.
     
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

    Family Policy Compliance Office
    U.S. Department of Education
    400 Maryland Avenue, SW
    Washington, DC  20202-5901

Directory Information

At its discretion, Our Lady of the Lake College may provide “directory information" in accordance with the provisions FERPA. Directory information is defined as that information which would not generally be considered harmful or an invasion of privacy if disclosed. Designated directory information at Our Lady of the Lake College includes the following: student’s name, address, telephone number, electronic mail address, photograph, date and place of birth, major field of study, participation in officially recognized activities, dates of attendance, enrollment status, degrees, honors and awards received, and the most recent educational agency or institution attended.

Students may block the public disclosure of directory information by notifying the Office of the Registrar in writing. Students are advised to consider very carefully the consequences of a decision to withhold directory information. A non-disclosure block will call for the College not to release any or all of this “directory information;" thus, any future requests for such information from non-institutional persons or organizations will be refused.

The College will honor indefinitely the student’s request to withhold directory information, but cannot assume responsibility to contact the student for subsequent permission to release this information. Regardless of the effect upon the student, the College assumes no liability for honoring instructions that such information be withheld. Although the initial request may be filed at any time, requests for non-disclosure will be honored by the College until removed, in writing, by the student.

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