1.1 – Academic Affairs Calendar
2005-2006
OUR
LADY OF THE
Inspired by the vision of
St. Francis of Assisi and in the tradition of the Roman Catholic Church, we
extend the healing ministry of Jesus Christ to God's people, especially those
most in need.
We call forth all who serve in this
healthcare ministry, to share their gifts and talents to create a spirit of
healing--with reverence and love for all of life, with joyfulness of spirit,
and with humility and justice for all those entrusted to our care.
We are, with God's help, a healing and
spiritual presence for each other and for the communities we are privileged to
serve.
***************************************************************
Seeking to be faithful to the ideals of its
heritage and its sponsors, Our Lady of the
Institutional
Purpose statement:
Our Lady of the Lake College of Baton Rouge, Louisiana, is an
independent, private
Today, the College is a student-centered academic community guided by
their Franciscan values, faithful to Ex Corde Ecclesiae and devoted to
excellence in teaching and learning. The
purpose of the College is to provide each student with a unique educational
experience by seeking to ensure the personal attention of the faculty,
administration and staff.
Central to the purpose of the College are scholarship and effort,
especially in those activities that cultivate knowledge and thinking in support
of further study, advanced education and the pursuit of life-long learning. The
College community recognizes that commitment to and accomplishment of the
institutional purpose and goals requires exceeding standards, expanding vision
and nurturing students to realize their potential as responsible members of
society.
ACADEMIC AFFAIRS
The purpose of Academic Affairs is to develop, implement, improve and evaluate the quality of the Academic College Community as a measure of the effectiveness of the institution in carrying out its mission and goals. Academic Affairs and its programs strive to provide and maintain curricula and courses that appropriately incorporate the Franciscan values, the spirit of Ex Corde Ecclesiae and the Ethical and Religious Directives for Catholic Health Care services. Excellence in teaching and advising are important goals of the unit. Cognizant of the needs of the student, the academic programs strive to provide an environment that promotes holistic student growth and development. The educational activities of Academic Affairs are designed to cultivate knowledge and thinking in support of further study, advanced education and the pursuit of life-long learning. Academic Affairs supports and maintains program accreditation, diversity, recruitment, retention and expansion. The unit provides resources to the Academic Programs that facilitate conducting the program, maintaining the facilities and ongoing faculty development.
The schools of
Health Sciences, Arts and Sciences, Undergraduate and Graduate Nursing conduct
the academic activities of the College.
Arts and Sciences provides the foundation courses for the Health
Sciences and Nursing degrees as well as maintaining academic offering that lead
to degrees in Arts and Sciences, Biology, Human Medicine, Behavioral Sciences
and Humanities. The School of Health
Sciences consists of eight Health Sciences programs, one that grants a master’s
degree (physician associate program), two of which grant baccalaureate degrees,
clinical laboratory sciences and health service administration, and six that
grant associate degrees. The six
programs granting associate of science degrees are clinical laboratory sciences,
emergency health science, physical therapy assisting, radiologic technology,
respiratory therapy, and surgical technology.
In the
Goals
1.
To
provide and maintain educational programs that appropriately incorporate the
Franciscan values, the spirit of Ex Corde Ecclesiae and the Ethical and
Religious Directives for Catholic Health Care Services.
2.
To
provide excellent academic programs and degrees
3.
To
provide each student with personal faculty mentoring and advising that fosters
a unique educational experience.
4.
To
provide educational activities that cultivate knowledge and thinking in the
academic community in support of further study, advanced education and the
pursuit of life-long learning.
5.
To
provide a student-centered academic environment that promotes a holistic
approach to student growth and development.
6.
To
promote and maintain academic division/program compliance with regard to
accreditation, diversity, recruitment and retention goals.
7.
To
provide academic programs that meet the needs of society.
8.
To
provide the resources necessary to conduct the academic offerings of the
College.
9.
To
collaborate with Administrative and Support Services, the Health Career
Institute, and the President’s office to ensure that the College’s
institutional purpose and goals are realized.
10.
To
expand the level and scope of the Academic Programs at the College and its
outreach campuses.
Revised June 5, 2003
An electronic
copy of the Academic Affairs Handbook can be found at the following address:
http://www.ololcollege.edu/Adobe%20files/Academic%20Affairs%20Handbook.pdf
1.1 – Academic Affairs Calendar
3.1 –
Selection of Faculty and Professional Staff
3.2 – Hiring
Procedure for Adjunct Faculty Members.
4.1 –
Development and Implementation of New Programs
5.1 –
Procedure for Faculty Endowment Grant
8.1
Procedure for Job Descriptions and Performance Appraisals
The two budgets
that must be submitted are a capital budget and a operating budget. The capital
budget includes request for laboratory or office equipment priced over $500,
and/or increased space requirements. The
general budget includes every day operating expenses such as salaries (new
employee positions), supplies, minor uncapped equipment, etc. and program
revenues.
There are four
forms to complete:
1.
Capital
Budget Request Form (electronic)
2.
Three
year Capital Budget Plan (paper copy)
3.
Operating
Budget Request Form (New positions – electronic)
4.
Revenue
Table (electronic)
5.
Operating
Budget Worksheet (paper copy)
Use the Capital
Budget Request Form for capital items requested for the budget year. Prioritize the item and describe the item
requested (Requisitions for new lab or office equipment should include the
name, specific requirements, manufacturer, cost, and priority.) Space requirements are also capital items. If
the program is increasing in size or if a new faculty member is being hired,
then additional space will be required.
Outline these space requirements and justify them. Relate the request to the school and/or
departmental goals.
To complete the Three Year Capital Budget Plan, itemize
the request, describe the items, list quantities, designate the categories and
justify the request. Also complete the
anticipated date of purchase and the cost of the item. The plan should be completed for the upcoming
budget year and the next two years.
The general
budget should include revenues based on the number of students in the program
for that budget year. To determine the
revenues the first step is to multiply the number of students in the program by
the number of credit hours in the program per semester for that year and the
cost per credit hour. Next, the semester
fees are multiplied by the number of students and then added to the total
program tuition. Submit a table like the
example below outlining the programs revenues by semester. Use the Revenue Table.
Table 2 Revenues
per Semester
Tuition
|
Credit
hours |
#
Students |
Tuition
per credit hour |
Total
|
Annual
revenue |
|
Summer |
6 |
12 |
210 |
15,120 |
|
|
Fall |
16 |
12 |
210 |
$40,320 |
|
|
Spring |
16 |
12 |
210 |
40,320 |
|
|
|
|
|
|
|
$95760 |
Fees
|
|||||
|
|
|
|
Fee
per semester |
|
|
|
Summer |
|
12 |
75 |
900 |
|
|
Fall |
|
12 |
150 |
$1800 |
|
|
Spring |
|
12 |
150 |
1800 |
|
|
|
|
|
|
|
$4500 |
|
|
|
|
|
|
$100,260 |
The expenses
include salaries, travel, supplies etc.
Use the Operating Budget worksheet to complete this part of the
budget. Use the percentages in the projected
budget increase % to increase the amount of the line items over last years
budget. Add line items that were omitted
in the past and are necessary. Remove
items that you cannot justify.
Use the Operating
Budget Request Form to prioritize personnel needs. The personnel section of
the budget should include the title of the new position, a brief job
description and a justification for adding the position. The justification
should include how the cost of the new position is going to be covered such as
increase in student numbers, etc.
To determine the
program’s bottom line, subtract the expenses from the revenue.
Table 3: Budget
Timeline
|
DATE |
EVENTS |
|
November 11-15 |
Distribute the
budget forms and June expense sheets. |
|
December 31,
2004 |
Capital and
operating budgets due. |
|
January 2005 |
Administration
reviews and compiles the budget |
|
February 2005 |
Budget sent to
Accounting |
General
Directions for completing all forms:
1.
All
requests must be signed in BLUE ink.
2.
Keep
a copy of all forms submitted.
Regular
Purchases (Lawson Request Forms)
1.
Regular
purchases are all items under $500 such as supplies, lab supplies, office
supplies, etc. A purchase order number
is issued by purchasing for orders not requested from central supply.
2.
Fill
out the Lawson request completely.
3.
Have
the chair and the appropriate dean sign the form.
4.
Send
the request to the office of Academic Affairs.
5.
If
the order is not received within a reasonable time limit contact the secretary
in Academic Affairs.
Capital
Equipment (Capital Equipment Request Form)
1.
Capital
equipment orders include all items over $500 such as lab equipment, furniture,
computer ware, etc.
2.
Verify
with your appropriate dean that the item is on the approved capital equipment
list for the current fiscal year.
3.
Fill
out a capital equipment request.
4.
Have
the program director and the appropriate dean sign the order.
5.
If
your order is not received within a reasonable time limit contact the secretary
in Academic Affairs.
Computer
Equipment or Software (Computing Services Request Form)
1.
Verify
with the appropriate dean and/or the chair to determine the amount budgeted for
computer equipment (capital budget) or software (operating budget). Note:
Computer software for the LRC computers is ordered through the LRC Director.
2.
Complete
the Computing Service Request form.
3.
Have
the appropriate dean sign the order form.
4.
The
dean’s secretary will forward the order to Academic Affairs for signatures.
5.
Academic
Affairs will forward the Computing Service Request form to the Director of
Administrative and Academic Computing (Deborah Mayo), who will place the order.
6.
If
your order is not received within a reasonable time limit contact the Director
of AAC.
Cash
Reimbursements (Payment Authorization Vouchers)
1.
Payment
Authorization Vouchers are used for cash reimbursement, dues, accreditations
fees, etc. These items are not given a
purchase order number.
2.
The
purchase must be approved in writing (e-mail) by the program director and the
appropriate dean prior to purchasing.
3.
Submit
the original receipt(s) attached to a payment authorization voucher to the
office of Academic Affairs. The voucher
must be completely filled out and signed by the program director and the
appropriate dean.
4.
Send
the request to Academic Affairs.
