Center for Information and Learning (CIL)Circulation Policy

LOAN PERIOD AND POLICIES

Students

Loan period is 14 days

• Can place holds
• Recalls change due date to 28 days; recall notice is mailed
• Recalls not returned result in blocked privileges
• Fines are .20/day with a maximum of $20/item
• Fines for recalls are .20/day
• Fine for 2 HR Reserve materials is .60/hour
• Maximum of 4 items may be checked out
• Maximum of one renewals per item
• One overdue item will block borrowing privileges

OLOL College  Employees

Loan period is one semester from date of check out

• Can place holds/recalls
• Recalls change due date to 7 days; recall notice is mailed
• Recalls not returned result in blocked privileges
• No fines; Charge replacement cost for lost items
• Maximum of 4 items may be checked out
• Maximum of one renewal per item
• Four overdues will block privileges

LALINC  Cards

Loan period is 14 days

• Can place holds
• Cannot place recalls
• Fines are .10/day with a maximum of $50/item
• Fines for recalls are .20/day
• No Reserve privileges
• Maximum of 4 items may be checked out
• Maximum of one renewals per item
• Recalls not returned result in blocked privileges
• One overdue item will block borrowing privileges

FINES AND CHARGES--GENERAL

Fines may be paid at the OLOL Circulation/Reserve counter during normal operating hours. If a book on hold becomes overdue, the fine rate will be doubled. Fines accumulate each day the book is overdue. If a book is lost, the borrower is charged the cost of replacing the book, the total fine, and a $5.00 processing fee. Failure to pay library fees will result in a student not being able to register for classes nor receive a transcript of his records

HOLD SERVICE

If a book needed is not located on the shelf, check at the Circulation/Reserve counter to see whether it has been checked out. If it has, complete "hold slip" at the Circulation Counter. You will be notified when the book is returned.

CIRCULATION OF REFERENCE MATERIALS

The Our Lady of the Lake College and the OLOL Reference Collections are non-circulating. Reference materials are used frequently and cannot be taken from the library without causing an inconvenience to other library users. Graduate students and faculty may use reference materials outside the library for limited periods of time at the discretion of the reference librarian. A reference librarian can use his/her professional judgment to make exceptions. This highly restrictive policy ensures that the material is available at all hours the Library is open. In general, the librarian assigned to the subject area makes the decision as to whether a reference title will circulate. In his/her absence, the librarian on duty at the reference counter makes the decision. See Circulation Policies and Procedures.

1. Borrowing is limited to OLOL College faculty and staff.
2. In general, no Ready Reference titles, indexes, atlases or non-cataloged materials may be circulated.
3. The librarian deciding whether or not to approve circulation or a non-circulating item should consider these questions:

1. Is the material heavily used? How frequently is it consulted?
2. Is it easily replaceable?
3. How serious would it be if it were not returned?
4. Why does the user need it?
5. Could the user benefit from an older edition in the general stacks?

The librarian should complete a Non-Circulating Form for the circulation of a reference title(s) and specify a reasonable due date and time (not to exceed three days) for the item(s).

LALINC Agreement For Reciprocal Borrowing

[Adopted June 2006]

This agreement is made October 24, 1997*, by and between the undersigned libraries, to provide reciprocal borrowing privileges among and between them. This agreement is designed to enhance the resources available and does not replace the institution's mission in acquiring resources necessary to support its curricula.

Policies and Procedures

A.                 General Guidelines - The undersigned libraries agree to permit borrowing of materials by designated levels of users at participating institutions. All users will present a valid LALINC (Louisiana Academic Library Information Network Consortium) Borrowing Card issued by their home library and provide a picture ID. The "home library" is that of the institution in which the student is duly registered or the faculty/staff member employed. The process and policy for authorization of users and issuance of the identification card will be assumed by the home library. Issuance of the LALINC Borrowing card indicates that the issue is a member in good standing with the home library and that the home library will be responsible for the use of materials of other libraries by that individual.

B.                 Circulation Policies - All patrons must abide by the host library's circulation policies and procedures that usually apply to undergraduate students. This includes length of loan period, fines and fees for overdue and lost materials, and other special restrictions such as copyright.

C.                 Overdues and Fines - Since the card is issued by the home library, the home library has the final responsibility for insuring that the books checked out from the host library are returned to the host library. Each library should notify patrons from other institutions and the "home library" about overdue materials and fines in the manner described by its own procedures. At an appropriate time, the home library will issue a check to the host library for books not returned, regardless of the fact that fees may not have been collected from the patron by the home institution.

D.                Levels of Reciprocity - Levels range from 1-4 with (one) as the most restricted reciprocity. Each institution selects one level at which they will reciprocate with any other reciprocating LALINC institution. The level selected reflects the maximum level at which an institution agrees to reciprocate for borrowing and lending.  Please see the pdf file http://appl003.lsu.edu/ocsweb%5Clouishome.nsf/$Content/Reciprocal+Borrowing/$file/LALINC_Borrowing_Chart_2006.pdf for a listing of academic institutions in Louisiana that participate in LALINC and their levels of reciprocity. 

Level 1 – Faculty/Staff only

Level 2 – Faculty/Staff and Graduate Students

Level 3 – Faculty/Staff and Graduate Students, and Undergraduate

                Restricted**

Level 4 – Faculty/Staff, Graduate Students, and Undergraduates

The lowest common level of reciprocity between any two institutions is the level at which the institutions will reciprocate (example: Institution A is Level 2 and Institution B is Level 3 - these two institutions would reciprocate at Level 2). Reciprocity selected by each institution will be provided on a chart.

E.                 Statement of Responsibility - As Stated in A. General Guidelines, "Issuance of the LALINC Borrowing Card indicates that the issue is a member in good standing with the home library and that the home library will be responsible for the use of materials of other libraries by the individual." As in interlibrary loan agreements, the home library is ultimately responsible for their patrons, and the home library is required to assist in the recovery of materials and fines from uncooperative/unresponsive/difficult patrons for host libraries. The LALINC Card/Reciprocity Borrowing Agreement is a privilege and not an entitlement. This privilege can be withdrawn from uncooperative patrons as well as un- cooperative libraries. ***

F.                  Distance Education - Distance Education students, including undergraduates, are extended the reciprocal borrowing privileges. Distance Education supercedes a library's designated level of reciprocity (example, A library is Level 2 but it will extend privileges to a properly identified undergraduate distance education student). The library at the institution where the distance education course is originating will be responsible for authenticating distance education patrons and issuing LALINC Reciprocal Borrowing Cards.

Approved by the OLOL College Library Resource and Instructional Committee on September 11, 2007