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Article I Name
The
name of this organization shall be Our Lady of the Lake College Alumni
Association
Article II Purpose
The purpose of the Association shall be to:
1.
Promote the mission, core values, philosophy and objectives of
the Franciscan Missionaries of Our Lady (FMOL), Our Lady of the Lake
College (OLOLC) and Our Lady of the Lake Regional Medical Center.
2.
Promote an environment for fellowship as well as personal and
professional growth.
3.
Encourage participation in college activities.
4.
Establish lines of communication between OLOLC alumni and the
college.
5.
Promote scholarships development for students at OLOLC.
Article III Membership
There shall be two types of association
membership; active and honorary.
Section I
Active membership is available to all
graduates of OLOLC.
Section II
Honorary membership may be conferred upon an individual who has rendered
outstanding service to either the Alumni Association or the College.
Nominees for honorary membership may be proposed by a member or
committee of the Alumni Association to the Alumni Association Executive
Committee. The Executive Committee recommends candidates for honorary
membership to the general membership.
Conferment of honorary membership is granted by majority vote
of members present at the annual meeting. Honorary members shall
be entitled to all privileges of the Association except those of voting
and holding office.
Article IV Dues
Section I
Association Membership: Ten dollars ($10.00) per year payable on or
before annual membership meeting.
Section II
Honorary Members: No dues assessed.
Article V Association Officers
The
officers of the Association shall be President, President Elect,
Secretary and Treasurer.
Elections:
Nominees shall have consented to serve if elected. Ballots will be
distributed prior to the annual meeting and be counted at the annual
meeting. Officers shall be elected by a majority vote of alumni
members.
The
President, President Elect, Treasurer, Secretary shall be elected in odd
years.
Term:
Officers are elected for two-year terms, shall serve until replaced and
are eligible for re-election. Terms of office shall begin in July of
the year elected.
Vacancies:
In
case of a vacancy in the office of the President, the President Elect
shall assume duties and privileges of the President. At the end of that
term, the President Elect shall continue as President.
In
case of a vacancy in the office of President Elect or other elected
offices, the President, in consultation with the Executive Committee,
shall appoint an Association member to fill the office for the unexpired
term.
Installation of Officers:
Officers will be installed at the annual meeting.
Article VI Duties of the Association Officers
President:
Schedule/Call meetings
Preside at all meetings
Primary point-person with OLOLC
Appoint committees
Non-voting member of Executive Committee – voting member in case of
tie only
Non-voting Ex-Officio Member on all Alumni Association Committees
Addressing graduates at graduation
Assign Parliamentarian
President Elect:
Event Coordinator
Public Relations point-of-contact
In
the event the President is unable to attend meeting(s) and/or events be
Representative for President
Treasurer:
Maintain finances
Chair Finance Committee
Secretary:
Record and distribute minutes of meetings
Maintain membership records
Maintain committee reports and other associated records
Correspondence
Article VII Standing Committees
Executive Committee and Finance Committee
Purpose
The
Executive Committee shall manage the business of the Association in the
interim between annual meetings.
The
Finance Committee shall manage all financial related matters of the
Association.
Members
The
membership of the Executive Committee and Finance Committee shall
consist of the officers of the Association, chairs and Ex Officio
members.
Meetings
Executive Committee and Finance Committee meetings shall be held at
least three times a year.
Absence from more than two consecutive Executive Committee and/or
Finance Committee meetings without notifying the President shall
constitute a resignation and the vacancy shall be filled as provided for
in these bylaws.
Additional meetings may be called as deemed necessary by the President
or upon the request of at least three (3) Executive Committee members.
Quorum
Those members present, including at least one elected officer shall
constitute a quorum.
Article VIII Association Meetings
Purpose
The
purpose of the Association meetings is to conduct the business of the
Association.
Annual Meeting
The
annual meeting of the Association shall be held at a time and date
determined by the Executive Committee.
Special Meeting
Special meetings of the Association may be called, by the President, at
the request of the Executive Committee or ten (10) members of the
Association.
Quorum
Members of the Association, including at least one elected officer,
present at the meeting shall constitute a quorum for the Annual Meeting
and/or Special Meeting(s).
Article VIIII Amendment of Bylaws
Section I
The
bylaws of the Association may be amended at the annual meeting by a
two-thirds majority (2/3 of those members
present). Proposed amendments will be presented to the
membership at the annual meeting. Association bylaws will be reviewed
annually.
Article X Fiscal Year
The fiscal year shall be July 1 through June 30.
Article XI Rules of Order
Roberts Rules of Order shall govern the conduct of meetings of the
Association if not otherwise provided for herein.
Policies of the Our Lady of the Lake College Alumni Association
Policy I All Meetings of the Alumni Association
Order of Business shall be:
1.
Call to Order
2.
Prayer
3.
Reading and approval of minutes
4.
Report of Officers
5.
Report from College President
6.
Old Business
7.
New Business
8.
Election and installation of officers
9.
Adjournment
Policy II Definition of Terms
Ex Officio members shall have voice but no vote, shall not
serve as an officer and shall not be counted in the establishing of
quorum. Ex Officio members are the immediate past president of the
Association and the College President or the College President’s
designee.
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