Health and Safety
of the Office of Health and Safety is to enhance the educational process by
fostering a safe campus environment, assisting students in minimizing or
eliminating health-related barriers to learning, promoting optimal wellness,
enabling students to make informed decisions regarding health matters and
empowering students to be responsible and well-informed consumers of health
The role of the Health and Safety Office includes
maintenance of student health records, providing information regarding health
insurance, ensuring student compliance with immunizations and clinical student
health requirements, advising and educating students in health matters. The
health office serves as a resource for information on a wide variety of health
topics and maintains brochures and other printed materials available to
students. Consultations with
the nurses are completely confidential.
In accordance with state law (Louisiana R.S. 17:170 Schools of Higher Learning)
all students born after January 1, 1957, enrolling for the first time at Our
Lady of the Lake College must furnish proof of immunization for measles, mumps
and rubella (MMR). Students of all ages are required to provide proof of
tetanus and diphtheria vaccination within ten years prior to enrollment.
In addition, meningitis vaccine or a meningitis waiver is
required for all students. The meningitis vaccine is required
for all students enrolled in the Physician Assistant Studies
or Clinical Laboratory Science programs. The required proof is to be submitted
to the Office of Health and Safety following receipt of your
acceptance letter from the Office of Admissions. Students will not be allowed to complete
registration until the immunization requirement is satisfied. The immunization
form available to all applicants describes these requirements in more detail. An
Immunization FAQ document is available on the Student Health
page of the College website.
Alcohol and Other Drugs
College requires the
cooperation of the entire campus community in its pursuit to maintain a
drug-free environment. The misuse of drugs (unlawful possession, use, sale or
distribution) is a violation of federal and state laws. State law also prohibits
the purchase, public consumption or possession of alcoholic beverages by people
under the age of 21. Students at Our Lady of the
subject to jurisdiction under these federal and state laws.
and/or clinical laboratory/agency misuse of drugs or alcohol is subject to
College disciplinary action. Any behaviors which suggest drug or
alcohol impairment will result in a requirement for a student to submit to drug
screening at his/her own expense.
efforts at Our Lady of the
College focus on
education of the campus community regarding the effects of alcohol and other
drugs. Educational workshops, print materials and Web site resources are among
the means of employed toward this end. Students are informed of resources and
programs through flyers, campus-wide email and the campus newsletter.
AOD training is required for student leaders, student ambassadors and recipients
of leadership scholarships, and is provided as part of an annual, day-long
leadership program offered by the Office of Student Services.
personnel in the Office of Student Services provide to students exhibiting
problems with alcohol or other drugs confidential assessment and referral to
resources within the Franciscan Missionaries of Our Lady Health System or
outside agencies. All consultations are confidential. Students are advised when
it is necessary for officers of Our Lady of the
College to report
any information concerning actions or practices which are violations of state or
compliance with the Drug-Free
School and Campuses Act, Public
Law 101-226, at least once annually through the Campus Safety and Security
Booklet, the written campus drug and alcohol policy is distributed.
The booklet is distributed at campus assembly at the beginning of every fall
semester and at all new faculty and new student orientation sessions throughout
the year. The booklet is also available from the Office of Health and Safety and
may be viewed on the OLOL College Web site.
Student Health Insurance
Our Lady of the Lake College encourages all students to maintain personal health
insurance. All students are personally responsible for health care costs
associated with any injury sustained while enrolled in clinical courses.
Clinical students are at increased risk for injury or illness due to the nature
of providing health care services in clinical and/or health care settings.
Executive Vice President for Academic and Student Affairs strongly recommends
that all students enrolled in clinical programs maintain personal health
insurance and that documentation of coverage be provided to the Office of Health
Students enrolled in the Physician Associate Studies Program are required to
maintain health insurance.
Brochures on some of the insurance plans available to Our Lady of the Lake
College students may be obtained from the Office of Health and Safety. The exact
provisions of each plan are detailed in the respective insurance company's
master policy. Students are advised to review carefully the master policy for
any insurance chosen, as the policy will govern and control the payment of all
After being accepted into a clinical program, new clinical students will receive
a health packet detailing all health and safety requirements that must be met
prior to the first clinical course. Failure to maintain compliance with the
health and safety requirements each semester will result in the student's
inability to attend the clinical portion of their program. The following is a
summary of the requirements that are explained in more detail in the student
health packets. The health packets also provide required forms and more contact
information for affiliates mentioned below.
Student Handbook contains more policy information regarding
these requirements including, but not limited to:
- Every full-time student enrolled in
clinical courses must have a physical examination performed
by his/her personal physician at the time of enrollment.
- Proof of immunization for measles, mumps,
and rubella (MMR) and proof of tetanus and diphtheria
vaccination within ten years prior to enrollment are
mandatory for clinical students. The immunization
requirement may not be waived by clinical students. In
addition to the MMR, TD, and meningitis immunizations
required when you first enroll at OLOL College, some
clinical sites require lab test to prove immunity. Rubeola
(measles), mumps, rubella (german measles), and varicella
(chicken pox) titers are mandatory for the BSN, PA, RADT, CLSC programs.
- Meningitis vaccine is mandatory for
students in the PA and CLSC programs.
- All students enrolled in clinical courses
must provide evidence varicella (chicken pox) immunity.
Acceptable evidence of varicella immunity includes either of
the following: documentation of two doses of varicella
vaccine; or serologic evidence (blood test) showing positive
anitbodies (immunity) to varicella. History of the disease
is not acceptable. Varicella titers are mandatory for the
BSN, PA, RADT, RESP and CLSC programs.
- Drug screening is required for all
students prior to entering clinical degree/certification
programs. Some clinical sites may require this to be
completed within one week prior to the clinical assignment.
Additionally, students enrolled in clinical programs are
subject to random urine drug screening for the duration of
the clinical program. Random drug screening will be done at the College's
expense. Pre-enrollment drug screening costs will be
included in the student's fees. All students, as a condition
of enrollment in a clinical program, must abide by the
College's Drug and Alcohol policies and consent, when asked,
to submit to urine drug testing to determine compliance with
the policy. Disciplinary action, up to and including
dismissal from the program or the College, may result when a
student either 1) refuses to consent or cooperate in the
administration of such testing or 2) is confirmed to have
positive results for illegal drug usage or misuse of
prescription drugs. *See policy below for "Students who fail
a College mandated drug screen or criminal background
- Annually, all clinical students must
submit to the Office of Health and Safety the results of
appropriate screening for tuberculosis. Some clinical sites
may require this to be completed within six weeks prior to
the clinical assignment.
- All students in programs providing direct
patient care must have current influenza vaccine. The flu
vaccine must be updated annually.
- All clinical students must maintain
current health professional cardiopulmonary resuscitation
(CPR) certification. CPR certification and recertification
may be completed at any institution/agency of each student's
choice provided it is one of the accepted types listed. The
only two types of CPR certification accepted to meet this
requirement are the American Heart Association healthcare
provider or the American Red Cross CPR for the Professional
- The hepatitis vaccine series is mandatory
for all clinical students unless contraindicated for medical
reasons. The series may be obtained through a private
physician, public clinic, or through the Total Occupational
Medicine Clinic (see the OLOL College clinical student
health packet for details).
- OLOL College highly recommends that all
students enrolled in clinical degree/certification programs
maintain personal health insurance.
- The College provides an accidental injury
policy for each student enrolled in a clinical program or
wet lab course.
- Prior to enrolling in clinical courses,
clinical students will be required to submit to a criminal
background check to meet clinical agency requirements. This
process is designed to insure the accuracy of students'
self-reports. Cases where students have not answered the
background question on the application accurately will be
dealt with severely and, at a minimum, result in the student
being placed on administrative probation. RN
and LPN nursing students will have background checks
conducted by their respective boards of nursing. Students in
other clinical programs ( and some pre-clinical courses) will have criminal background checks
conducted by ERS-Services. Students will receive in the
student health packet information on the procedure for
completing the criminal background check. *See policy below
for "Students who fail a College mandated drug screen or
criminal background check".
Failure of Drug Screen or Criminal
Students who fail a College mandated drug
screen or criminal background check will not be permitted to apply
for any clinical program until the record is cleared as verified by
the Safety Office. This policy applies as well to enrollment in any
course with a clinical component. The Safety Office will accept
reports only from approved agencies. Students denied admission may
reapply after a period of one full year following appropriate and
documented treatment (or resolution of the problem) and follow up
and presentation of a negative drug screen at a College designated
facility and at a time appointed by the College.
Student health records are completely confidential and are
maintained separately from academic records. Health records
may be released only with the student's written consent.
Student health records will be stored for a period of two years
following the last semester enrolled at Our Lady of the
Lake College. Hard copy health documents stored longer than this
two-year period will be destroyed.
Health data submitted by students after 1995 will continue to be maintained in
electronic format. A report summarizing the dates of all immunizations submitted
to the College by a student is available upon request, with appropriately
executed authorization. A Health Insurance Portability and Accountability Act
(HIPAA) compliant authorization form for this purpose is available on the
College’s Web site.
All students with health conditions (illnesses, infections, injury, etc.)
which necessitate leaving a clinical assignment or an extended absence of three
or more days must discuss their situations with their instructors and the
Director of Campus Health and Safety. A student may
continue in his/her program of study with the written approval of his/her
Following the absence, the student may return to school
after obtaining a physician's written consent, to include the student's ability
to participate in all activities inherent in the course description(s).
must contact the Office of Health and Safety to obtain a
Return to Class/Clinical form. The
student will need to provide physician documentation regarding the dates of
illness and any activity restrictions prescribed. The student then takes a section of this
form to the course instructor.
An illness requiring an extended absence of three or more days and that
prevents the completion of course work because of circumstances beyond the
student's control may necessitate the process for "I" grade, withdrawal or
The student must initiate the appropriate process,
according to the academic policy(ies) appropriate to his/her individual
These policies are included in this catalog and on the
College’s Web site.
Additional information on immunizations, student health
insurance, clinical student health requirements, and other health resources are
available on the Office of Health and Safety page on the College’s Web site.
The College is served by Our Lady of the Lake Regional
Medical Center’s security subcontractor, Tracer Security, as well as off-duty
Baton Rouge police officers. The College is
committed to providing the College community with a safe and secure learning
environment where members can pursue academic, career, and personal goals, free
from unwarranted concerns for personal safety and property.
Security guards maintain physical security and safety through vigilance and
management of external and internal rounds as stipulated by the OLOL Director of
Security. The OLOL Security Department is staffed 24 hours a day to
provide immediate availability for emergency response. The security officers
will provide security escort upon request and courtesy patrol in the college
parking lots at night. As necessary, the OLOL Security Department will assist
college personnel in contacts with outside police agencies.
In addition to Tracer Security, an extra duty police officer
is available during instructional hours Monday through
Campus Safety and Security Booklet is published each August by Our Lady of
the Lake College and includes campus safety policies and procedures, as well as
the annual security report, including documentation of campus crimes for the
preceding three calendar years. The offenses for which the statistics are
reported are defined in accordance with the FBI's Uniform Crime Reporting
Safety and Security Booklet is available
upon request from the Office of Health and Safety. Prospective students may
request a copy of the Campus Safety and Security
Booklet when they request an application/information
packet. This information is also available on the College
statistics for post-secondary schools may be found on the U.S. Department of
Education web site:
http://ope.ed.gov/security/Search.asp. Crime statistics for East Baton Rouge
Parish may be found at
http://www.brgov.com/dept/brpd/csr/default.asp (the College is located in
District 2, Zone E, SubZone 3). Public information on registered sex offenders
in the State of Louisiana may be obtained from the Louisiana State Police Sex
Offender and Child Predator Registry Web site:
College Closure Procedure
In the event of unscheduled school closure due to adverse environmental
conditions or student safety issues, the following measures will be instituted:
- A phone message will be placed on the main phone line [(225)
768-1700] as well as OLOL College's emergency hotline [(225) 490-1600] by a
College Emergency Response Team member. Messages will be updated as appropriate
to the situation.
- OLOL College administration will make an effort to notify the
public via all local and regional media sources (College Web page, campus email,
emergency text messaging, local television, radio and newspaper) at the earliest
time possible. The person notifying the media will request that the College's
name (Our Lady of the Lake College) be correctly stated in the broadcasts.
- The status of school closure will be considered and communicated no later than
8 p.m. for the following day, when possible.
Students enrolled in
distributed learning programs and courses are expected to adhere to
the same Health and Safety regulations as those enrolled in
traditional on-campus programs and courses as presented in this