Undergraduate Academic Policies
Students enrolled in a
distributed learning program or course must
adhere to the same academic policies as
those enrolled in traditional on-campus
programs or courses as presented in this
College Communication Policy
The Our Lady of the Lake College email system is the College’s
official mode of electronic communication to and among faculty,
staff and students. College faculty, staff and students will use
College email accounts to send essential information, classroom
communications and official notices. Such communications will not be
sent to personal email accounts such as Hotmail, AOL, Gmail, etc.
Students are expected to maintain within the Office of the Registrar
current addresses, phone numbers, emergency contacts and name
changes. Current addresses will be used for official written
communications. Students are responsible for information mailed to
addresses of record. Communications may include financial aid
awards, library notices, academic action letters and tuition/fee bills. It is the
responsibility of each student to ensure that his or her information
of record is correct. Faculty or other department-level offices may
collect such student information for their own purposes, but this
does not constitute an official notification of change. All address
and name changes should be submitted to the Office of the Registrar
on a Demographic Information Update Form that can be secured from
the Office of the Registrar or at
www.ololcollege.edu. Name changes require supporting
documentation (e.g. marriage license, driver’s license and/or Social
Family Educational Rights and Privacy Act
To comply with the Family Educational Rights and Privacy Act of
1974, commonly called FERPA or the Buckley Amendment, the
administration of Our Lady of the Lake College informs students of
their rights under this Act. The law affords students rights
of access to educational records and partially protects students
from the release and disclosure of those records to third parties.
Educational records are those records, files and other materials
that contain information directly related to a student’s academic
progress, financial status, medical condition, etc., and are
maintained by the College or a party acting on behalf of the
Students’ Rights to Confidentiality
The Family Educational Rights and Privacy Act affords
students certain rights with respect to their education records.
These rights include:
(1) The right to inspect and review the student's education records
within 45 days of the day the College receives a request for access.
A student should submit to the Office of the Registrar a
written request that identifies the record(s) the student wishes to
inspect. The registrar will make arrangements for access and notify
the student of the time and place where the records may be
(2) The right to request the amendment of the student’s education
records when the student believes information is inaccurate,
misleading or otherwise in violation of the student’s privacy rights
A student who wishes to ask the College to amend a record
should write the College official responsible for the record,
clearly identify the part of the record the student wants changed,
and specify why it should be changed.
If the College decides not to amend the record as requested,
the College will notify the student, in writing, of the decision, as
well as the student’s right to a hearing regarding the request for
amendment. Additional information regarding hearing procedures will
be provided to the student when notified of the right to a hearing.
(3) The right to provide written consent before the College
discloses personally identifiable information from the student's
education records, except to the extent that FERPA authorizes
disclosure without consent.
The College discloses education records without a student’s
prior written consent under the FERPA exception for disclosure to
school officials with legitimate educational interests. A school
official is 1) a person employed by the College in an
administrative, supervisory, academic research or support staff
position (including law enforcement unit personnel and health
staff); 2) a person or company with whom the College has contracted
as its agent to provide a service instead of using College employees
or officials (such as an attorney, auditor or collection agent); 3)
a person serving on the Board of Trustees; or 4) a student serving
on an official committee, such as a disciplinary or grievance
committee, or assisting another school official in performing his or
her tasks. A school official has a legitimate educational interest
if the official needs to review an education record in order to
fulfill his or her professional responsibilities for the College.
(4) The right to file a complaint with the U.S. Department of
Education concerning alleged failures by the College to comply with
the requirements of FERPA. The name and address of the Office that
administers FERPA is:
Family Policy Compliance Office
Department of Education
Maryland Avenue, SW
Washington, DC 20202-5901
At its discretion, Our Lady of the Lake College may provide
“directory information” in accordance with the provisions FERPA.
Directory information is defined as that information which would not
generally be considered harmful or an invasion of privacy if
disclosed. Designated directory information at Our Lady of the Lake
College includes the following: student’s name, address, telephone
number, electronic mail address, photograph, date and place of
birth, major field of study, participation in officially recognized
activities, dates of attendance, enrollment status, degrees, honors
and awards received, and the most recent educational agency or
Students may block the public disclosure of directory information by
notifying the Office of the Registrar in writing. Students are
advised to consider very carefully the consequences of a decision to
withhold directory information. A non-disclosure block will call for
the College not to release any or all of this “directory
information;” thus, any future requests for such information from
non-institutional persons or organizations will be refused.
The College will honor indefinitely the student’s request to
withhold directory information, but cannot assume responsibility to
contact the student for subsequent permission to release this
information. Regardless of the effect upon the student, the College
assumes no liability for honoring instructions that such information
be withheld. Although the initial request may be filed at any time,
requests for non-disclosure will be honored by the College until
removed, in writing, by the student.
Student’s Written Consent to Release Educational Records
Written consent by the student to release educational records to a
third party must specify the records to be released and the
recipient of such records. Request forms for the release of
appropriate records are available in the Office of the Registrar and
must be signed in person by the student. Proper photo identification
Notification to Parents
Parents may obtain non-directory information (grades, GPA, etc.)
only at the discretion of the College and only after the College
confirms that their child is legally their dependent. Our Lady of
the Lake College recognizes the importance to students of family
support and interest in their academic program. Students are
encouraged to share information about their experience and programs
with their families. Our Lady of the Lake College does not disclose
non-directory information based solely on dependent status. Parents
may acquire non-directory information by obtaining a signed consent
from their son or daughter. Note that the College may choose to
provide non-directory information to parents if information relates
to the student’s use or possession of alcohol or controlled
Maintenance and Disposal of Student Records
Our Lady of the Lake College maintains records about different
student groups. The types of records, methods for maintaining
records and access to those records are summarized in each office.
Unless otherwise stated, all records generally are maintained for
five years after a student withdraws or graduates. The records are
then destroyed, unless the College deems it appropriate to maintain
the record further.
Our Lady of the Lake College is committed to providing an
environment that is supportive of student achievement. Academic,
administrative and support services share that commitment in the
provision of all programs and services. The procedures for academic
grievance as well as due process rights are found in the
In addition to these procedures, any student who has a concern or
complaint about institutional policies, procedures or practice is
encouraged to follow the Student Complaint Procedure (Student
In order to maintain confidentiality, documents pertaining to
complaints or concerns will not be placed in a student's academic
file. Such documents will be retained in a separate file accessible
only to authorized personnel of OLOL College. There will not be
discrimination or retaliation as a result of a student's exercising
his/her rights under this procedure.
The catalog that determines the curricular requirements for an
undergraduate degree is the catalog that is in effect at the time of
a student's admission to Our Lady of the Lake College. This catalog
may be used for a maximum of seven years, provided enrollment is not
interrupted for two consecutive regular semesters (fall and spring)
and/or the student does not change majors.
Students whose enrollment is interrupted
for two consecutive regular semesters or whose major program changes must use the catalog in effect
at the time of re-entry or program change. Student's admitted to
pre-clinical programs who successfully matriculate into their
clinical program will remain under their pre-clinical catalog. A student’s dean may make the decision that
a subsequent catalog is most appropriate to that student at their
discretion, however students will not be allowed to use catalogs
dated prior to their admission term.
The College will make a reasonable effort to honor the statement of
curricular requirements in the chosen issue of the catalog. However,
because courses and programs are sometimes discontinued and
requirements are changed as a result of actions by accrediting
associations and other external agencies, the College, having sole
discretion, shall make the final determination whether degree
requirements are met.
Admission to Our Lady of the Lake College does not guarantee
admission to a student’s program of choice; many programs have
highly selective admission criteria. Students adhere to the
admission requirements for their OLOL College program of entry.
Students transferring from another institution to Our Lady of the
Lake College must meet the program admission requirements in the
catalog in effect at the time of transfer. Students are encouraged
to obtain the most up-to-date and accurate information about
requirements and changes.
The College reserves the right to cancel or discontinue any courses
as a result of low enrollment or for other reasons deemed necessary.
In order to assure quality instruction, the College reserves the
right to close registration when maximum enrollment has been
reached. The College reserves the right to make changes in schedules
and/or faculty when necessary.
Policies and procedures are set by institutions of higher education
to ensure fair and consistent treatment is afforded to all
individuals, and similar situations are handled equitably.
Institutions recognize, however, that rigorous and unremitting
application of a policy or procedure can in and of itself be unfair
when doing so overlooks the uniqueness of individual situations.
Accordingly, a policy or procedure may be appealed when an
individual believes its application creates an injustice or
overlooks a truly exceptional situation. Appeals should be in
writing and addressed to the dean overseeing the particular policy
or procedure being appealed. Appeals must clearly indicate what
policy or procedure is being appealed as well as the basis for the
appeal. For more details, please refer to the Student Handbook.
Grade Appeals and Enrollment Appeals are covered separately in this
Transfer of Course Credits for
All Degree/Certificate Programs
Coursework evaluated for transfer
at the time the student makes formal application for admission to a
degree/certificate program will not expire as long as the student is
continuously enrolled. Courses accepted for transfer at the time the
student is admitted to the College may not be accepted for transfer
at the time the student applies for admission to a
degree/certificate program. Students should refer to
degree/certificate program admission requirements for details. All
college course work attempted is transferred to Our Lady of the Lake
College provided that the academic subject is taught at OLOL
College. Course equivalency is based on the course content of the
transferred course, subject to review by faculty in the discipline.
Transfer of Courses Following
Admission to a Degree/Certificate Program
Once admitted to a
degree/certificate program, a student may not enroll in courses
offered at other institutions without prior written approval.
Students must submit their requests in writing to the appropriate
dean and the College Registrar prior to the beginning of the
semester. The Registrar will provide the student with written
authorization as well as a letter of good standing, or deny the
request in writing. Transfer credits for courses taken at other
institutions by students enrolled in OLOL College degree or
certificate programs will not be accepted unless such approval has
been granted in writing. (See Our Lady of the Lake Students
Seeking Enrollment at Other Institutions policy.)
Graduate Credit for Undergraduate Students
Undergraduate students within 15 hours of earning a baccalaureate
degree may enroll in up to six hours of graduate course work with
the permission of the student's undergraduate program director and
dean and the appropriate graduate program director and dean.
Graduate credit earned by undergraduates may be used as appropriate
for undergraduate or graduate credit at Our Lady of the Lake
College, but not for credit at both levels. Curriculum concessions
will not be made for undergraduate students enrolled in graduate
Academic Seminar Waiver
Transfer students who have successfully completed 30 college credits
with an overall GPA of 3.0 and students who have successfully
completed 45 college credits with an overall GPA of 2.0 are exempt
from ACSM 1110. All other students are required to complete ACSM
1110 upon enrollment at Our Lady of the Lake College.
Credit for Life Experience
Our Lady of the Lake College generally does not award academic
credit for life experience. There is one exception: The College may
award academic credit for military experience using
the guidelines recommended by the American Council on Education. The
appropriate dean and program director review requests for credit
based on military experience on a case by case basis.
Credit through Military Experience
Honorably discharged veterans of the United States Armed Forces may
be allowed credit for certain courses upon Admissions Office
personnel review of their discharge. This credit may be granted for
service schools where equivalence in terms of college courses has
been recommended for college credit. The Guide to the Evaluation
of Educational Experiences in the Armed Services, published by
the American Council on Education. Appropriate documents must be
submitted to the Admissions Office for an evaluation of these
Air Force ROTC
The Air Force ROTC Program provides pre-professional preparation for
future Air Force officers. Through a cross-registration program
between Our Lady of the Lake College and Louisiana State University
(LSU), OLOL College students are eligible to enroll in the Air Force
Reserve Officer Training Corps (AFROTC). Courses are conducted and
credited at LSU and are guaranteed to transfer for credit at OLOL College
regardless of residency restrictions or other transfer credit
policies. Consult the LSU
General Catalog for course listings and descriptions. Call (225)
578-4407 or visit http://www.afrotc.lsu.edu/ for more information.
Army ROTC is a voluntary military training program open to enrolled
students who are U.S. citizens. Louisiana State University (LSU) and
Our Lady of the Lake College have developed a partnership to provide
OLOL College students with this opportunity. Students receive
academic credit for the basic course, taken as an elective. The
basic course does not involve a military obligation. During the
basic course, a student is given the opportunity to consider the
advanced course program. Army ROTC students who receive an Army ROTC
scholarship or enter the Army ROTC advanced course must agree to
complete a period of service with the Army. Contact the LSU
Department of Military Science at (225) 578-2371 for more
Transcript of Record
Students may obtain official transcripts of the work they have
completed at Our Lady of the Lake College, provided they are current
in their financial, library and all other obligations to the
college. There is no charge for up to three transcripts requested at
one time. Transcripts will not be released without the student’s
personal authorization. A transcript request form can be
picked up in the Office of the Registrar, or downloaded online at
www.ololcollege.edu.All transcript request forms must be
delivered in person by the requesting student unless that student
unless that student has previously waived their rights under FERPA.
Students may also order transcripts using OLOL College's trusted
third party vendor. Transcripts on Demand™ for a nominal fee through
the college's website.
Registration involves academic advising, selection of courses and payment of
fees. Before pre-registration or registration, each student should consult with
his/her academic advisor regarding course selection, general education
requirements, major requirements and other degree requirements. Advising may be
completed in person or by proposing an on-line advising plan. However, it is the
responsibility of the student, not the academic advisor, to ensure that all
college graduation requirements are met.
Students may attend class only after completing registration and paying fees.
Students whose names are not on the official class rosters cannot attend classes
until they provide evidence that they have registered.
Transfer Credit Policies and Residency Requirements
The college generally accepts a maximum of 36 hours of credit in transfer toward
an associate degree and a maximum of 66 hours of credit in transfer toward a
baccalaureate degree. This maximum credit requirement does not change regardless
of the number of transfer credits evaluated. No more than 30 undergraduate
credits will be applied through CLEP/AP examinations. The examination credits
may not be used to complete the residency requirement for graduation at Our Lady
of the Lake College; however, they will be counted toward the maximum of 36
hours of credit in transfer and 66 hours of credit in transfer for an OLOL
College associate and baccalaureate degree, respectively.
Acceptance of transfer credits earned at another accredited college or
university toward degree requirements is at the sole discretion of Our Lady of
the Lake College. All transfer coursework accepted will be included in the
calculation of the overall grade point average.
Courses from other regionally accredited institutions which have been completed
with a grade of “C” or better may be accepted by the Admissions Office,
following consultation with the appropriate school dean to determine Our Lady of
the Lake College's course equivalencies. The application of transferred course
credits toward specific program requirements is determined by program directors,
department chairs, or deans within each School.
Transfer credits completed 10 or more years prior to
enrollment at OLOL College and credit earned from another college or university
while on academic dismissal or suspension are not accepted in transfer.
Students may petition to have courses accepted in transfer
that were not accepted as a result of an initial evaluation. Usually, course
descriptions and course outlines will need to be forwarded by the student for
any course in question.
In all cases, the submitted material is reviewed by
the appropriate school dean to determine the timeliness of the content and
methodologies. The decision of the school dean is final. This policy does not
replace more exacting requirements of specific programs that may be more
restrictive in nature.
In general, a minimum of 30 semester hours for an associate
degree and 54 semester hours for a baccalaureate degree as well as at least 50%
of the semester hours required for a major must be completed at OLOL College to
earn an OLOL College degree. The last 15 hours of an associate degree and the
last 30 hours of a baccalaureate degree must be earned in residence at OLOL
Individual professional programs may have alternatives to
this general policy.
Please see specific program requirements for such
Our Lady of the Lake Students Seeking
Our Lady of the Lake College students may pursue classes at
another accredited institution with the approval of the dean and the Registrar.
Failure to obtain these approvals may result in the denial of credit. Students
must be in good academic and financial standing with Our Lady of the
College. If the College
offers the course in question, the dean and Registrar must deny the appeal
except in the case of the most extenuating circumstances. Transient request forms are available in the Registrar’s
Office. Students seeking or receiving any form of financial assistance must
speak with the Office of Financial Aid regarding the effects on their aid
eligibility due to enrollment at multiple institutions.
student is responsible for providing an official transcript to the Registrar’s
Office at the end of the term. If the transcript is not received, the student
will not be eligible to register for future classes or to obtain a copy of his
or her transcript.
Adding and/or Dropping Courses
A student who finds it necessary to change his/her schedule
by adding or dropping courses (without receiving a grade of “WS” or “WU”) must
complete a Drop/Add Form and submit it
to the Registrar’s Office during the drop/add period, as outlined on the
Withdrawing from a Course
A student may withdraw from a course up to the date defined
Academic Calendar. Courses dropped before the census date are deleted from the
student's record; courses dropped after the census date will result in a “W” grade.
Withdrawal forms may be obtained from the Registrar’s
Office. The form requires signatures from the instructor or dean, and the
The completed form must be submitted to the
A student who stops attending class or leaves the College
without following the official withdrawal procedures is subject to a “F” grade
and may be denied re-entry into the College. Failure to complete courses may
have an impact on a student’s financial aid status. See Financial Aid section of
Academic schedule changes are not official until they are approved by the
Resignation from the College
Withdrawal or discontinuation of all courses in which the
student is enrolled requires a student to resign from the College. To officially
resign from the College, a student must obtain a
Student Resignation Form, which must be completed by
the student. The form must be signed by the designated
officials of the College. A student who discontinues classes
or leaves the College without following official procedures is subject to receiving an "F" grade and may be
denied re-entry to the College. Students should refer to the
Academic Calendar for the final day to resign
from the College. The date the completed form is received in the Office of the
Registrar will be the official date resignation date.
for readmission is required when a student who has resigned from OLOL College
desires to re-enter the College. See Re-admission in the Admission section of
For all courses, classroom and clinical laboratory attendance policies will be
stipulated by the faculty. The policies will be provided in writing at the
beginning of the course. Each student is responsible for complying with
attendance and punctuality requirements.
to the College
student who has not met all obligations to the College, which include but are
not limited to financial obligations, receipt of official transcripts, and
immunization records, may be dropped from all courses; may not be allowed to
register for courses in subsequent academic semesters or sessions; may not
receive a degree from the College; or may not be permitted to participate in
commencement until all of the aforementioned obligations are met.
Additionally, requests for Our Lady of the
College transcripts will not be honored until all outstanding
obligations have been fulfilled.
Students wishing to
appeal any actions concerning their enrollment, including
but not limited to enrollment action effective dates,
student accounts, refunds etc. must present their appeal to
the Registrar in writing, along with any forms required by
the College and any and all supporting documentation
available. The Registrar will convene a meeting of the
Enrollment Appeals Committee consisting of the Registrar,
Bursar, Director of Financial Aid and the student's Dean or
their proxies, either in person or electronically. The
committee may also include the Director of Enrollment
Management should a tie-breaker be necessary. The decision
of the Enrollment Appeals Committee will be sent to the
student in writing, is final, and may not be appealed
further. Grade appeals and non-academic (disciplinary)
appeals have their own procedure covered elsewhere in this
Limitations for Enrollment Appeals
may not be initiated beyond 5 years from the last class day
of the semester in question. In addition, enrollment appeals
involving the return of federal financial aid of any kind
may not be initiated beyond 90 days from the last class day
of the semester in question.
For administrative and other official purposes, undergraduate students are
classified according to the number of semester hours successfully completed.
Classification is as follows:
0 to 29 hours – freshman
30 to 59 hours – sophomore
60 to 89 hours – junior
90 hours and above – senior
Credit Hour Formula
credit hour = a minimum of 15 clock hours of lecture
a minimum of 45 clock hours of clinical, lab or
Fall and Spring
(accepted into Clinical Program and enrolled in Clinical Courses)
All Undergraduate Students
12 or more credits
9 or more credits
6 or more credits
Less than 1/2 time
Federal Student Aid Enrollment Standards
The minimum enrollment standards
for federal student aid are defined below for all undergraduate students,
regardless of program and the institution's definition.
All Undergraduate Students
Fall and Spring
12 or more credits
6 or more credits
Less than 1/2 time
Normal Course Load
Students may enroll for a
maximum of 19 credit hours during fall and spring semesters and 10 credit hours
during the summer term (combined sessions). The appropriate
dean, at her/his discretion, may allow students to schedule
a maximum of 21 semester credit hours in the fall or spring
and 12 credit hours in a combination of summer sessions.
Students currently enrolled in
clinical programs who wish to exceed the normal course load must seek approval
from the appropriate program director and dean.
Undergraduate Grading System
Each instructor has the option of using a grading method within each course that
is most appropriate for the course. However, all grades are translated into the
following quality points:
Quality Points Per
Not initially computed
Audit (no credit)
Grade has no effect on the GPA; credit is awarded.
Grade used for developmental courses; has no effect on the
GPA; no credit awarded. (See Non-Credit for Developmental Courses policy.)
See Incomplete Grades Policy
A student's GPA is an index of scholastic performance and is computed on the
ratio of quality points earned to semester hours attempted.
Courses with grades of P, S, U, I, WA, W or AU will not be considered in
the calculation of the GPA.
Calculating Grade Point
Make a list of courses taken, letter grades earned and credit hours awarded for
Using the grade system, list the appropriate quality points assigned to each
letter grade earned next to credit
Multiply the credit hours awarded by the quality points assigned. This is the
total quality points earned for the course.
Add up the total number of credit hours awarded and the total quality points.
Divide the total quality points by the credit hours awarded. The result is the
grade point average.
28.50 ÷ 9.0 =
A student's semester GPA is based on the number of quality points earned and the
number of credit hours attempted during a single semester at Our Lady of the
OLOL College GPA
A student's OLOL College GPA is based on the total number of quality points
earned and the total number of credit hours attempted at Our Lady of the Lake
A student's overall GPA is based on the total number of quality points earned
and the total number of credit hours attempted at Our Lady of the Lake College
and all transfer courses accepted.
1. An incomplete or "I" grade may be submitted
at the end of the semester for a course in which a student has
made satisfactory progress but, because of circumstances beyond
his/her control, he/she has failed to complete the course
requirements on or before the last day to submit final grades
for the semester. In such cases, the student must have at least
a grade of "C" in the course and an 80% attendance (excused or
unexcused) up to the deadline for course withdrawal. Students
who are not able to attend classes before this deadline are not
eligible for "I" grades and must withdraw or resign from the
grades should be entered on the final grade roster by the
An "I" grade that has not been resolved by the first day of
class of the next semester (including summer and whether or not the
student intends to enroll) will be changed automatically to an "F.”
3. When the "I" grade has been resolved, the instructor will
notify the registrar by submitting a Change of Grade form to
make the necessary grade change.
In rare cases, the appropriate
school dean may grant an extension for resolving "I" grades. Such authorization must be sent to the Registrar in
If an instructor finds that
it is necessary to change a student's grade, the grade change must be made
before the first day of class of the next semester (including summer).
Grades can only be changed in extenuating circumstances if the instructor
submits a written request for deadline extension to the academic dean.
Student Grade Appeal Policy
Final decisions on
grade appeals will be made at the school level and by the appropriate dean. A
dean’s decision regarding a grade appeal is final and may not be appealed
Grade appeals must be initiated with the director of the
program in question by filing a Grade Appeal form no later than two (2) weeks following the last day grades may be
Program dismissal related to or based on grades or grade point average deficits
may only be appealed to the appropriate school dean.
Grades and Reports
The College does not mail grade reports. Students may view
their grades by accessing WebServices. Students may access WebServices by logging onto www.ololcollege.edu; “Current Students,”
Students are graded
at mid-semester and at the end of each semester or summer
session. Mid-term grades serve as a progress report and are
not entered on the permanent academic record. The mid-term
grading process serves
as a catalyst for assessment, advising and counseling for students who are not
demonstrating satisfactory academic progress at mid-term. All students may
access their mid-term status reports via WebServices after the eighth week of the fall and spring semesters and after the fourth
week of the summer session. The mid-term status for courses less than eight
weeks in duration will be provided to each student by his/her instructor. The
distribution dates for non-standard terms vary.
Mid-term progress will be
reported with a letter grade for each course in which the student is enrolled.
Instructors submit letter grades at the end of each
semester or session. These grades become part of the student’s official record.
Once entered, a grade may not be changed except through an officially executed
Change of Grade form.
Under the repeat/delete policy, students are allowed to
repeat courses in which a grade lower than a B was earned and have the original
grade removed from GPA calculation. When a course is repeated, the grade earned in the repeated
course and credits earned will be used to determine acceptability of the course
for prerequisite and degree requirements at OLOL College. The other grade(s)
will be flagged as repeated and maintained on the academic record and only the
repeated course grade will be used in the computation of the student’s Semester,
OLOL College, and Overall GPAs.
Students enrolled in an associate degree program may apply the repeat/delete
policy to one (1) course, one (1) time. Students enrolled in a baccalaureate
degree program may apply the repeat/delete policy to two (2) courses, one (1)
Only courses taken at Our Lady of the
Lake College are eligible for Repeat/Delete.
The grade point average calculated to determine the Trustees’ medal, President’s
medal and the Deans’ medals will only include the original grade of those
Courses completed 10 or more years in the past must be repeated for the credit
hours to satisfy OLOL College degree requirements.
Students who receive an “F” in a course taken at OLOL College must repeat the
course at OLOL College in order to receive credit and quality points.
A small number of elective courses can be repeated for a specified number of
total hours regardless of the initial grade earned in the course. These
repeatable elective courses are noted as such in their course descriptions in
the catalog (for example, special topics, internships, etc.) The repeat/delete
policy cannot be applied to these courses.
Repeating equivalent courses at OLOL College will not negate or replace the
grades earned for courses taken at other institutions. Students should also be
cautioned that the colleges and universities to which they wish to transfer may
not honor the repeat policy applied at OLOL College. Students considering
repeating a course are encouraged to meet with an academic advisor and should be
aware that they are required to pay tuition and fees for all repeated courses.
In measuring a student’s adherence to the financial aid Satisfactory Academic
Progress standards, all credit hours for repeated courses will be included in
the total hours attempted.
Academic Standing is
part of the student's permanent record and is recorded on
their transcripts. A student is assumed to be in
Good Standing unless otherwise noted.
To be considered in good academic standing, a student must have a minimum
overall grade point average (GPA) of 2.0.
Academic Probation provides a warning for a student whose
academic work is unsatisfactory.
For the first semester that a student is on academic
probation, he/she can register for a maximum of twelve credit hours in
the fall or spring semesters and six credit hours in the summer.
If after the first semester on probation the student
achieves a semester GPA of 2.0 or greater, the credit hour
restriction may be lifted upon recommendation of his/her
academic advisor. Any student on academic probation must see an advisor each
semester that he/she is on probation.
A student is placed on academic probation under the following situations:
When his/her overall GPA is below 2.0
When he/she is admitted on probation from another institution
When he/she is a re-entering student whose last academic status was probation
When he/she is re-entering student after academic suspension
To remain eligible
to enroll in courses while on academic probation, a student
must achieve at least a 2.0 semester GPA. Once on academic
probation, a student will remain on probation (as long as
each semester GPA is at least 2.00) until an overall GPA of 2.00 or higher is achieved. Academic
probation status will be posted on the student's academic record. Failure to
achieve a 2.0 or greater semester GPA results in suspension.
Academic suspension designates a time period during which a student is not
eligible to enroll in courses due to his/her unsatisfactory academic work. A
student will be academically suspended if, while on probation, he/she does not
achieve a semester GPA of 2.0 or greater.
A student placed on academic suspension
for the first time may not register for courses at the
College for the following regular (fall or spring) semester
the intervening summer term should the student be dismissed
after the spring semester. A second suspension will result
in a student not being able to enroll in courses for an
entire academic year consisting of two regular semesters. A third suspension
will result in academic dismissal from the College. Academic suspension status
will be posted on the student's academic record.
Any course work taken at another institution while a student is on academic
suspension will not be accepted for transfer credit and will not be used to
fulfill degree requirements or to modify the GPA.
Following suspension, an application for readmission is required. If readmission
is approved by the Admissions Committee, the student will be placed on academic
Academic Dismissal from the College:
Academic dismissal from the College designates a status in which the student is
ineligible to continue enrollment in the College. A student will be dismissed
from the College if he/she has been suspended three times. Academic dismissal
will be posted on the student's academic record.
Dismissal for Non-Academic Reasons:
Students who commit any of the following acts may be dismissed from the College
according to the procedure for disciplinary dismissal:
falsification of information given on official school documents
falsification of records regarding patient care
unauthorized possession of an examination
illegal possession, use, sale or distribution of drugs
illegal possession of weapons
commitment of any act which would result in ineligibility for licensure or
participation in cheating or lying in reference to clinical or classroom
chemical impairment in the school/clinical setting
conduct which is inappropriate for either clinical or
classroom environments (e.g., abusive language, threats, assault
This list is not meant to be
all-inclusive, but serves to identify examples of behaviors that warrant
disciplinary dismissal. See
Student Handbook for
due process due to misconduct.
Appeal Rights for
Dismissal for Non-Academic Reasons
Program dismissal appeals for dismissals not due to a course grade or overall
GPA will be heard by an appeals committee convened by the Office of Academic and
Student Affairs. This appeal recourse is available only to students dismissed
from programs for student misconduct reasons (that is, reasons exclusive of
those related to grades or GPA deficits). Students must initiate this process
via a letter to the Executive Vice President for Academic and Student Affairs,
clearly stating the reason for the dismissal, within two weeks of the dismissal
Progression and Non-Progression statuses are used by some
programs as a benchmark for student success. Each program
defines Progression and Non-Progression requirements
differently. These requirements can be found under each
program heading in the College Catalog. Progression and
Non-Progression statuses, while part of the student's
permanent record, are not printed on the student's
Progression status designates an enrollment status whereby
the student is satisfactorily completing their program of
study in a time-frame determined to be appropriate by the
student's program and is eligible to continue their
Non-Progression status indicates a student is not completing
their program of study in a timely and/or satisfactory
manner as determined by the student's program or by the
Governing Board over that program's profession.
Non-Progression may restrict which courses are available to
the student, as well as their expected completion date.
Student's who resolve Non-Progression issues will be placed
back into progression upon notification to the Registrar by
the student's program or the program's Governing Board.
The Dean's List is published each semester. To be eligible
for Dean’s List honors, the full-time student must have attained a grade point
average of 3.5 or better during the semester in question.
The President's List is published each semester. To be eligible for President’s
List honors, the full- time student must have attained a grade point average of
4.0 during the semester in question.
Developmental courses will use the designation "S" for satisfactory completion
or "U" for unsatisfactory completion. Developmental courses will not impact the
GPA, either positively or negatively and the hours earned in English (ENGL 0310)
and Mathematics (MATH 0310) cannot be used for meeting degree requirements.
(Hours attempted and hours
earned will count towards TOPS eligibility)
Students who do not wish to earn college credit may enroll in a course on an
“audit” basis with written consent from the instructor and dean. New students
must complete an application for admission and submit all required credentials.
The grade awarded for a class taken on an audit basis is “AU.” No credit or
quality points are earned and the student will not be permitted to take
advanced-standing examinations on such work without permission of the dean of
the appropriate school. Students may not audit the same course more than once.
Courses previously audited may be taken later for credit. Tuition and fees for
auditing a course are the same as for regular enrollment.
A student who initially
enrolls in a class on an audit basis may change to credit if acceptable within
the individual’s program of study, and with permission of the course instructor
and academic advisor. Students may change from audit to credit (add) or credit
to audit (drop) through the drop/add period as published in the
who are auditing may utilize the College Library, receive course handouts and,
at the discretion of the instructor, may participate in class discussion and
testing. Auditors may be allowed to observe and participate in the laboratory
setting, but may not participate in the clinical component of a course. Students
who are auditing are required to follow all policies of Our Lady of the
The independent study option allows qualified students to complete courses
outside the traditional classroom setting, in a one-on-one relationship with a
faculty member. This option provides flexibility in meeting student needs (i.e.,
to solve scheduling problems, which would delay the student's graduation). It
constitutes an agreement between the student and the instructor. This agreement,
which is produced in written form and submitted to the school dean or program
director for approval, describes how the course requirements are to be met.
Avenues leading to this objective include but are not limited to videotapes,
computer tutorials, tutoring sessions with the instructor, reading and writing
assignments, and oral and written testing.
Some restrictions apply:
Not all courses may be taken under this option.
Must have instructor approval.
The student may apply a maximum of six hours of independent
study courses toward an associate degree.
The instructor must be a full-time faculty member who has
taught the course to be offered.
Admittance to an independent study course will be at the
discretion of the instructor.
A course taken under the independent study option must be
completed in the time frame of the semester enrolled.
A course offered under this option will be graded using the
same letter grades as would be used if the course was
offered in the
traditional classroom setting.
Normal tuition and fees will apply to courses offered under
Once a student who applies
to pursue a bachelor's degree has earned 65 credit hours or has completed an
associate degree, she/he must declare a major. To declare a major, a student
must complete a Declaration of Major
form, which is available in the Registrar’s Office or online at
Minor Area of Study
Baccalaureate students may elect to pursue designated areas
of study at Our Lady of the Lake College that will be documented as a minor on
their transcripts. To receive a minor, students must earn a 2.0 grade point
average in a minimum of 18 credit hours of course work in a single discipline,
with at least 9 credit hours at the 3000 or 4000 level.
For more details,
refer to the Academic Minor section of this Catalog.
In addition to individual program requirements, to earn a degree from the
College, the following requirements must be met:
overall grade point average of 2.0 or higher.
Completion of a minimum of 30 semester hours for an
associate degree and 54 semester hours for a
baccalaureate degree in residence at OLOL College.
Completion of at least 50% of the semester hours
required for a major must be completed at OLOL College.
Completion of the last 15 hours of an associate degree
and 30 hours of a baccalaureate degree in residence at
Satisfaction of all program requirements (see
appropriate programs for descriptions).
Clearance of all indebtedness to the College including
the return of College Library materials borrowed.
Submission of an
Intent to Graduate form to the Office of the
Registrar by the appropriate deadline.
Formal Board of Trustees approval for graduation.
Intent to Graduate
The deadline for submitting
Intent to Graduate
forms is three weeks prior to the last day of class in the
semester preceding the semester in
which the student plans to graduate (see Academic Calendar). It is strongly recommended that
Intent to Graduate form be submitted
early in order to identify any issues prior to the pre-registration period of
the candidate's final semester. Intent to
Graduate forms are available in the Registrar’s Office or on the College Web
Graduation exercises are held twice a year at the close of the fall and spring
semesters. Students must complete all graduation requirements in order to
participate in graduation exercises. Students completing requirements during the
summer term will have their degrees posted at the end of
the summer term, but as there is no summer commencement,
they may participate in fall graduation exercises. Summer
completers' diplomas will not be available until the fall
commencement date, but transcripts showing the posted degree
will be available one week following the end of the summer
Associate degree students graduating with honors are
awarded as follows: Honors for an
overall grade point average of 3.50 or higher and
Highest Honors for an overall grade point average of 3.75 or higher.
students graduating with Latin academic honors are awarded as follows:
cum laude for an overall grade point
average of 3.50 or higher; magna cum laude
for 3.75 or higher and summa cum laude
for 3.90 or higher.
Multiple Degrees Policy
Earning Dual Degrees
Students receiving two associate degrees shall complete
a minimum of 15 credits in addition to the credits
needed for one of the degrees (degree requires 62
credits + 15 additional credits). In addition, the 30
credit residency requirements shall apply separately to
each degree for a total of 60 credit hours.
Students simultaneously receiving an associate degree in
one program and a bachelor's degree in another program
must complete a 30 credit hour residency requirement for
the associate degree and a 54 credit hour requirement
for the bachelor's degree for a total of 84 credit
Students receiving two bachelor's degrees shall complete
a minimum of 30 credits in addition to the credits
needed for one of the degrees (degree requires 120 + 30
additional credits). In addition, the 54 credit hour
residency requirement shall apply separately to each
degree for a total of 108 credit hours.
A student holding a baccalaureate degree who is pursuing a second baccalaureate
degree must complete the major requirements for the second degree, with a
minimum of 24 semester credit hours of upper division course work toward the
degree and must meet the residency requirement of Our Lady of the Lake College
(54 hours of course work taken at this college). Written approval, including a
degree plan specifying required course work, is required from the student's
advisor and the dean of the school.